A while ago I announced my start into a new productivity age – or so. A rough 4 weeks later, it is time for the first review of what happened – and what not.
I think – and that’s something Leo acknowledges himself – that most of the steps he actually describes in his e-Book Zen to Done is stuff already told before. That’s good news, because getting and staying productive is not Rocket-science but finding out what ways of organizing yourself and your life work best for you. But I’m repeating myself here.
Collect & ProcessAs you may know, Leo describes 10 habits to get more productive. And his advice is to not tackle more than, say, 2-3 at the same time.#
For me, this meant concentrating on collecting and processing. While I actually already had some experience in processing inboxes (especially my E-Mail inboxes, thanks to SpeedFiler), rigorously collecting and processing to zero was (and still is) actually of a challenge.
Collecting offline, on paper and onlineFor collecting stuff that comes to mind when I’m not sitting in front of a computer, I revived my good ole Molesike Notebook.#
Everything I capture there (or on the occasional sheet of paper or notebook page) is eventually transferred to my Remember The Milk Master-List or, if deleted or done, just ticked off. So, what happens quite often is that I note some meta-task like “Note down tasks from last meeting” into my Moleskine, and then put the actual tasks into RTM.
ProcessingProcessing sometimes is hard, especially e-Mail. Too often, I keep an E-Mail as a Reminder in my Inbox or because I am not sure what to do with it. However, with practice comes habit and this is just an area where I will have to improve a bit.#
ToolsAs mentioned above, I mainly use the Moleskine and Remember The Milk for the lists. Although Leo does not recommend RTM for some reasons, I currently stick with it because it is to my knowledge the only simple List-application that’s Google Gears enabled and thus available offline.#
Todoist seems to be better in that you can organize tasks in an hierarchy, but unfortunately, it is not (yet) Gears enabled. That might change, though.